TBD - TÜBİSAD Lifetime Service Award

TBD - TÜBİSAD
LIFETIME SERVICE AWARD
APPLICATION DIRECTIVE
(Version 2021/1.0)

PART ONE
Purpose, Scope, Basis, Definitions and Abbreviations

Objective

Article 1. The purpose of this directive is to determine the methods and principles regarding the "LIFETIME SERVICE AWARD", which has been given by the Turkish Informatics Association (TBD) and the Informatics Industrialists Association (TÜBİSAD) since 1996, the formation of committees and boards, the determination of candidates and evaluation criteria, and the selection of the candidate to receive the award.

Scope

Article 2. This directive covers the rules and conditions for the determination and evaluation of the candidates for the TBD-TÜBİSAD LIFETIME SERVICE AWARD, the selection of the candidate(s) to receive the award, the presentation and announcement of the award, the formation of the Organizing Committee and the Selection Committee (Jury), the criteria to be considered by the selection committee in determining the award recipient and the working principles of the selection committee.

Basis

Article 3. The main basis of this directive is the TBD AWARD DIRECTIVE with document number TBD YR.17 and the bylaws and board decisions of TBD and TÜBİSAD and other relevant legislation.

Definitions and Abbreviations

Article 4- The terms used in this directive

states.

PART TWO
Formation of Committees/Boards and Nomination of Candidates for the Lifetime Service Award

Article 5. Organizing Committee

The Organizing Committee consists of 2 representatives (4 members in total) determined by the boards of directors of the Association. The designated representatives are notified to the other party by the end of February each year.

The Organizing Committee is responsible for the creation and operation of the award calendar and the creation and updating of the Award Directive. The secretariat of the Organizing Committee is carried out by TBD. The members of the organizing committee are informed about all correspondence and developments within the scope of the award.

The Organizing Committee convenes a meeting by the end of March at the latest to establish and coordinate the calendar plan for the Lifetime Service Award to be presented during the calendar year.

Article 6. Selection Committee

Task and composition of the Selection Committee (Jury) : The Selection Committee is the committee in charge of determining the candidate to be awarded the prize.

The selection committee consists of 15 members: 5 (five) members from among the members of the Board of Directors of TBD; 5 (five) members from among the members of the Board of Directors of TÜBİSAD; and the last 5 (five) people to be selected retrospectively from the last person(s) who received the Lifetime Service Award. In case two people have received the award in the last five years, the selection committee member is prioritized alphabetically according to the surname.

The members of the Selection Committee notified by the Associations are determined and communicated to each other by the Boards of Directors of the Associations until the end of June each year.

PART THREE
Lifetime Service Award Evaluation and Selection Processes

Article 7. Nomination (Proposal, Evaluation, Selection)

7.1 Candidate Proposals, Evaluation and Selection

Nominations for the Lifetime Service Award can be made directly by the Directors of the Association, or nominations can be made through methods to be determined by the Directors.

It is preferred that nominees for the Lifetime Service Award should be individuals who meet the following conditions or have the following characteristics:

• Have not less than 15 years of experience in the IT sector, have created added value, have been innovative and have contributed to the development of the sector,
• Preferably, they have served in elected association boards, especially in association administrations;
• They are still active members of the associations (they have not resigned or been suspended from the association for any other reason, they have not been disciplined);
• They are not currently part of the management team (Chairman and Vice-Chairmen of the Board of Directors) of the associations

7.2Evaluation of Candidates

The Organizing Committee obtains/creates/collects the CVs of the candidates submitted by the boards of directors of the Association or by other methods. The detailed CVs of the candidates are taken as basis for evaluation. Other complementary information (academic research, publications, duties and roles in other NGOs, projects realized, studies on legislation, etc.) are also taken into consideration in this evaluation.

7.3 Selection of the Award Recipient

The resumes of the candidates who meet the evaluation criteria are forwarded to the Selection Committee by the Organizing Committee. The Selection Committee individually evaluates the CVs of the award candidates on paper. After each board member evaluates the CVs, the Board comes together in a physical or online meeting. The meeting is held with the participation of at least 9 members out of 15. The selection committee meets until the end of September at the latest. In the field of information and communication technologies, an award is given by the selection committee, taking into account their services to informatics. The meeting is chaired by the oldest member. At the meeting, evaluation and voting is carried out to determine the award winner. Discussions continue until unanimity is reached. It is essential that all members participate in the voting, abstentions cannot be used. Members who cannot attend the meeting must also participate in the voting. The candidate who receives the highest number of votes is awarded. However, if there is a difference of one (1) vote between the candidate with the highest number of votes and the second candidate with the second highest number of votes, both candidates will be awarded. The chairman of the committee notifies the Organizing committee secretariat of the name of the candidate who will receive the award. The name of the award winner is also shared with the organizing committee by the secretariat.

Article 8. Lifetime Service Award

A congratulatory letter is sent to the winner by the association presidents to inform him/her that he/she has won the award. The award winner is also notified by the organizing committee and is invited to attend the award ceremony. The award is presented at the award ceremony organized during the TBD National Informatics Congress. Award winners are expected to make a short speech after the ceremony.

SECTION FOUR
Miscellaneous and Final Provisions

Liability and Disclaimer

Article 9. The nomination and awarding process is carried out by the decisions of the TBD and TÜBİSAD Boards of Directors, the Organizing Committee and the Selection Committee members by unanimous vote if possible, or by majority vote if not. These decisions are not binding on the general functioning and policies of the Associations and are limited only to the award process.

Enforcement

Article 10. This Directive shall enter into force on the date of its adoption by the Boards of Directors of the Associations.

Execution

Article 11. These principles are executed by the Organizing Committee.

Last update: 07.09.2021